Email Issues – Using Too Much Server Space
Having multiple email accounts on your server may be slowing you down.
Most website owners have custom email accounts set up on their server. Who doesn’t like to have an important-looking email address that incorporates your website URL? Example: YourName@MyCompany.com
The potential problem with running those custom email accounts on your server is that it can eat up precious hard drive space in a short amount of time. Especially if you’re like me, and for some weird reason, you dislike deleting old email. You never know when you might need it, right?
If you purchased lots of server disc space from your hosting provider (you can never have enough, eh?) then it may not ever be an issue. But if you purchased the bare minimum (see my article on Server Issues) you could max out your server and slow down page load time or, in a worse case scenario, actually crash your site so no-one can access it. You cannot quantify how many visitors and/or customers you can lose if that happens.
What happens when you run your email accounts off your server.
The server your website relies upon has a finite amount of disc space. The server treats every email as a file. And those files add up quickly and rob you of sorely needed hard drive space. It’s not like the multitude of free email providers that operate separate from your server. Using a free or paid email provider can preserve your precious server’s hard disc space. Consider using an email service that does not reside on your own server and you won’t have to worry about all the great sucking sound of all those email files piling up on your server.
What email provider you should utilize.
Choosing an external email provider can be somewhat daunting because there are so many of them. Google Gmail is free, has gobs of space, and you can set it up to emulate your dot com email address. Mail Chimp is another one to consider. It is available for free or you can pay to add features. You can also purchase email accounts from most hosting providers so get a price from them and avoid the hassle of dealing with precious time spent setting things up. There are tons of other free email providers to choose from. Some of the more popular ones are Microsoft Outlook, Yahoo, Mail.com, GMX mail, etc. Like anything else, rely on a service that you find easy to use.
It may save you from losing customers and untold cash over the long haul.